Board Descriptions
Below are the descriptions of our General Board Member positions. If you are interested in becoming a member of our Board, please email our director at director@ravinianurseryschool.com.
Fall Festival Chair
Fall Festival Chairs should begin their planning during the summer prior to the event. The event date is scheduled at the end of the prior school year and is set for sometime during late September, early October. The event is held at the School on the playground, in the parking lot, on Stratford Lane and in the Two Can room. The restrooms are also open for use. The classrooms are not to be used unless pre-arranged with the Director. The Fall Festival is open to all RNS extended family members. The event chair must have a rain plan. It is the responsibility of the Fall Festival chair to handle publicity for this event as well as subsequent “thank you” letters to the newsletter editor upon event completion. Expected expenses for event are to be presented to VP of Ways and Means for approval by Executive Board. It is the responsibility of the event chair to include and organize all volunteers provided to you by the Director of Ways and Means. It is the responsibility of the Event Chair to record all of the incoming an outgoing expenses in a spreadsheet that will be provided by the Treasurer. All monies need to be turned over as they are received. A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.
Spring Event Chair
Spring Event Chairs should begin their planning during the Fall prior to the event. The Spring Event chair is responsible soliciting silent auctions items or goods for the event. It is the responsibility of the event chair to include and organize all volunteers provided to you by the Director of Ways and Means. Expected Expenses for event are to be presented to VP of Ways and Means for approval by Executive Board. It is the responsibility of the Spring Event chair to coordinate publicity for this event as well as subsequent “thank you” letters to the newsletter editor upon event completion. It is the responsibility of the Event Chair to record all of the incoming and outgoing expenses in a spreadsheet that will be provided by the Treasurer. All monies need to be turned over as they are received. A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.
Gift Card Give Back
We hold the Gift Card Give Back Fundraiser twice a year. Generally the fundraiser lasts for about three weeks.
- Fall- Mid October through November
- receive gift cards before Thanksgiving
- Spring- Early April
- receive gift cards before teacher appreciation week (first week of May)
How it works:
Staff and Families purchase gift cards at face value and help RNS at the same time! Gift cards are available for all the stores you already shop; Mariano’s, Sunset, Jewel, Walgreens, Amazon, Starbucks, Target and many more! When you purchase a gift card through this fundraiser you’ll receive a gift card for the full amount paid; a percentage of that purchase price goes straight to our school with no additional cost to you.
Lunch Bunch Chair
There shall be two sessions of Lunch Bunch scheduled to coincide with the fall and winter/spring sessions of school. The Fall session shall begin the second full week of school and run through December until the winter break. The Winter/Spring session shall begin the second full week after winter break and run until the last week of school. There is no Lunch Bunch to be scheduled on the last day of school. It is the responsibility of the event chair to arrange the Lunch Bunch calendar and accommodate for all days off of school by adjusting the prices accordingly. The cost of Lunch Bunch is $20/session unless otherwise voted on by the Executive Board. Costs will not be pro-rated for classes missed unless a participant joins a session already underway. No refunds will be given after the session has begun and Lunch Bunch payment MUST be received at the time of registration. Parents will be strongly encouraged to volunteer (though not required) at least once during the session. It is the responsibility of the event chair to coordinate a volunteer schedule prior to the beginning of each session. It is the responsibility of the event chair to notify parents of their volunteer dates. Once the volunteer has been assigned to a date, it is their responsibility to find a replacement should they not be able to fulfill their shift. Volunteer schedule is to be submitted to the webmaster for online inclusion. If demand exceeds availability, Lunch Bunch enrollment is decided by a lottery. Parents are to choose their priority and no child shall be admitted to two concurrent session dates before all children have been placed in one. Tuesday/Thursday lunch bunch is from 11:30 – 12:15 and is for A & B Classes. Wednesday/Friday lunch bunch is from 11:45 – 12:30 an is for the C & D Classes. There is no Lunch Bunch on Mondays. The class size is limited to 10 children and there are no exceptions to this rule. It is the responsibility of the Event Chair to record all of the incoming an outgoing expenses in a spreadsheet that will be provided by the Treasurer. All monies need to be turned over as they are received. A detailed event summary needs to be brought to the board meeting following the event with a copy for the President and the VP of Ways and Means.
Undernighters Chair
There are four undernighters per year that take place at the school that are coordinated and chaperoned by board members/parents. This is a fun opportunity for the children to come to school in their pajamas and enjoy entertainment, an activity, a meal, and a special treat to take home and enjoy. There are two undernighters for the PM classes (C & D) – one each semester, one for the AM classes (A & B), and one for the Tiny Two/Two Cans classes. Event chairs will make arrangements for volunteers with the assistance if necessary from the executive board. Undernighters are scheduled on Friday evenings from 5:30 – 7:00 for the PM classes, 5:30 – 6:45 for the AM Classes, and 5:30 – 6:30 for the Two Can classes. It is the responsibility of the Undernighter Chair to coordinate all in-house publicity for the event.
Community Service Chair
It is the responsibility of the Community Service Chair to identify and engage appropriate local charities and organizations for partnership with RNS and coordinate all subsequent RNS community service efforts. The Community Service Chair, in coordination with the teachers, facilitates in-class activities and events that serve to help RNS students gain better understanding of charity, empathy and the larger sense of the meaning of community. All proposals should be presented to the General Board during meetings with ultimate approval coming from the Executive Board. It is the responsibility of the Community Service Chair to coordinate in-house publicity for all programs.
Room Parent Coordinator Chair
The Room Parent Coordinator is responsible for coordinating all Room Parents. This involves managing the room parents in the following areas: Communication from room parent to class (in the event of snow days, class announcements, etc), teacher gifts, class parties and communication between Room Parents and teachers. The Parent Coordinator hosts the New Parent Coffee at the school in the weeks before the school year begins. The Parent Coordinator is expected to enlist and organize general Board Members and fundraising chairs to attend the event and serve both as co-hosts and publicize their respective events. Coordinating and delivering new baby gifts to RNS families (RNS t-shirts/onesies) are the responsibility of the Parent Coordinator. The Ravinia Nursery School FAQ sheet is updated by the Parent Coordinator and delivered to all new incoming families in the Fall.
Family Activity Chair
The RNS Family Activity Chair is responsible for running the Popsicle Party in the first month of the school year. For this event it is expected that the Chair purchases enough Popsicles, ice and water for all students and families and have them available in a cooler at the event. It is the responsibility of the Event Chair to plan a Parent/Daughter event and Parent/Child Event once a year. Ideas and financials should be presented to the Board to vote on. It is the responsibility of the Event Chair to work with the executive board to secure volunteers for the Popsicle party, the Parent/Child event and the Parent/Daughter event.
